Recording Requirements

General Recording Requirements

The Recorder is required to record all documents submitted by the public which are qualified to be recorded. An instrument which fails to meet any of the following conditions, as defined by Utah State Code, may be rejected for recordation at the time of presentation.

Legibility :
Documents must be clearly readable. (Utah Code 57-3-106)

Names of Signers Printed :

Names must be printed or typed of all signers whose names are required to be indexed. (Utah Code 17-21-25)

Notary Acknowledgement :

Documents affecting real property must be acknowledged. (Utah Code 57-3-101)

Nature of Document :

Documents shall contain a brief caption stating the nature of the document (Utah Code 57-3-106)

Return Address :

Documents affecting title to real property must contain the mailing address of the grantees. (Utah Code 57-3-105)(3a)

Legal Description : 

Documents affecting real property must have a legal description of the property affected. (Utah Code 57-3-105)(2)

Original Document :

Documents must be originals with original signatures and notaries to be eligible for recording. (Utah Code 57-3-106)

Paper Requirements:
Documents must be on white paper that is 8-1/2 inches by 11 inches in size. Utah Code 17-21-20(3)(A)(i)
Documents must have a margin of one inch on the left and right sides and at the bottom of each page. Utah Code 17-21-20(3)(A)(ii)
Documents must have a space of 2-1/2 inches down and 4-1/2 inches across the upper right hand corner of the first pageand a margin of one inch at the top of each succeeding page. Utah Code 17-21-20(3)(A)(ii)
Documents must not be on sheets of paper that are continuously bound together at the side, top, or bottom. Utah Code 17-21-20(3)(A)(iv)
Documents must not contain printed material on more than one side  of each page. Utah Code 17-21-20(3)(A)(v)
Documents must be printed in black ink and not have a text smaller than seven lines per vertical inch. Utah Code 17-21-20(3)(A)(vi)
Documents must be sufficiently legible to make certified copies. Utah Code 17-21-20(3)(A)(vii)


Non-Recordable Documents:

  • Negotiable Instruments (stocks, bonds, money)
  • Vital Records such as birth certificates
  • Other documents such as passports, citizenship papers, copyrights, trademarks, etc.

Documents may be mailed to the Recorder's Office for recording. A check for the appropriate fee must accompany the document.